If you are an event organizer, you may have heard about your colleagues’ event registration software. While your current configuration may seem to still work, you are curious that there is already software created especially for the registration process. What exactly? Because you need it? What can you do with that? And what qualities should you look for with this type of software for online event registration?
This is a concise guide that will help you with your research if you are likely to invest in registration software in the future.
What is an event registration software?
A registration software is a simple solution for registering attendees during your events. It can be integrated into your event’s website to allow your attendees to register and pay online. This type of software belongs to software in the cloud that is accessible to anyone who has an Internet connection and a functioning browser. It is materialized through registration and payment forms to allow attendees to register their personal data and confirm their attendance at their events.
Because you need it?
You need an event registration software to automate the registration process and leave a lasting impression to your attendees before the event. If you are still using old-school methods, such as paper registration, or if interested parties should e-mail completed registration forms or call your office, you are falling behind, as the event registration can now be done instantaneously through websites.
What can you do specifically with an event registration software?
1.) An online event registration software allows you to set different types of tickets
If you are organizing a paid event, you can create different types of tickets based on seat blocks or delegate types through online event registration software. Concerts, for example, require you to create tickets of varied prices to meet the different budgets of your target audience. On the other hand, professional conferences require types of tickets based on the type of participation, such as guests, exhibitors, speakers, etc. It is also likely that you need to accommodate VIP clients. Through an event registration software, you can easily allow customers to purchase VIP tickets.
2.) An online event registration tool can be integrated with different payment platforms.
As mentioned in the previous item, an online registration tool for the event can be used to purchase tickets. Makes the payment process convenient for your attendees as it can integrate different payment platforms. You may be using payment gateways for credit card payments or third-party platforms such as PayPal or Stripe, your assistants will have different options to perform the check-out through the software.
3.) Registration of online booking events can be easily shared through social networks.
Booking the event log online through your event website will also allow you to effectively launch a social media campaign. By simply sharing a link to the website of your event, you can invite people to know more about your event and finally register online. On Facebook, you can pay a minimum fee to launch sponsored publications. There are also other social media strategies that you or your staff can use to effectively market your event online.
4.) Online registration tools make it better manage your list of attendees.
One of the best uses of online registration tools is that they allow you to manage your guest list. As the event registration software allows the administration of the database, you will have special access to the relevant data and will classify your guest list before, during and after your event. You can also manually confirm or cancel the attendance of your guests through the software.
5.) Event registration software can be used together with an on-site check-in application
Many event logging software providers are optimizing their solutions to include an on-site check-in application. The mobile application will work hand in hand with the registration software to make the check-in of the guests the day of your event quickly and without errors. The on-site check-in application has special functions, such as reading the QR codes found in the entrances of the attendees. This reduces human traffic at the entrance to your place since attendees are allowed to enter in a matter of seconds.
6.) You can mark an event registration form together with the website of your event
Last but not least, an event registration form found in a registration software can be qualified after your company. There are many white label software providers that allow you to use the name and design of your company instead of the name of the software on the website of your event. This avoids the confusion of registrants who may be wondering why registering for their event should be done through a third-party software website.
If you want information about registering on the site and how you can do it through a mobile application, read more about the event application.